My task this week was to explore using a new productivity tool. I choose to use Google Keep and Google Calendar to keep track of my to-do list and meetings. David Allen is the author of Getting Things Done: The Art of Stress-Free Productivity, in it he gives strategies that should be adopted to be more productive and less stressed. I used his strategy of “anything you consider unfinished in any way must be captured in a trusted system outside your mind, or what I call a collection tool, that you know you’ll come back to regularly and sort through” (Allen, 2001, p. 16).
I used Google Keep as my “collection tool”. I posted anything that I thought I needed to get done and I created a priority list to keep myself on task. Any task that I could not complete quickly I would put on my calendar to take care of later or I would email someone who could take care of that task for me. After using these tools I felt more prepared and on top of my schedule. I liked using both Google apps because I was able to use them across all of my digital devices. I put Google Keep and Google Calendar on my iPhone, iPad, and Mac so I would never be out of reach of my “collection tool”. One constraint using these new tools was that they don’t sync together. When I would record a task in Google Keep I had to then transition to Google Calendar and mark an event. It would be nice if both apps could communicate with each other, giving more time to get things done. Allen writes, “a big problem is that your mind keeps reminding you of things when you can’t do anything about them” (Allen, 2001, p. 34). By keeping my to-do list outside my mind I eliminated a problem that would lead to stress.
Allen, D. (2001). Getting Things Done: The Art of Stress-Free Productivity. Retrieved from https://play.google.com.books.readerid=7PoYBAAAQBAJ&printsec=frontcover&output=reade&hl=en&pg=GBS.PT10
*Picture is my own